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What is the Collaborative Supervision Report? 

The Collaborative Supervision Report Learning Experience (LX) is a Workplace Based Assessment (WBA) tool that can be used for inclusion in a recognition portfolio towards ANZCAP recognition.

It can be used to facilitate exploration of a pharmacist's ability to supervise and/or mentor a less experienced pharmacist colleague in either the direct patient or indirect patient care professional space. 

The main outcome of the interaction between pharmacist and collaborator should be to promote feedback and reflection of current professional practice in a situation that utilizes a combination of skills and knowledge including (but exclusive to); communication, expert knowledge, mentorship and ability to provide feedback in a chosen professional area.

Collaborative Supervision Report Process 

When used for ANZCAP recognition a Supervision Report Learning Experience may be a collaborative or autonomous. A Collaborative Supervision Report Learning Experience may be conducted in real-time or as a retrospective reflection. 

The process for completing a Collaborative Supervision Report is as follows: 

The final discussion aspect of the supervision report should be conducted in an appropriate working space that lends itself to privacy due to pharmacist comfort. 

Choosing a Situation or Skill 

There are a wide variety of situations that may be appropriate for reflection using the Supervision Report LX.

Examples

• Supervising an undergraduate student on a placement (e.g. completing an EPA report)

• Supervising an intern working in your pharmacy 

• Completing a work-based placed assessment on someone else e.g. collaborative MiniCex  

• Participating as a mentor in a formalised mentor program  

• Conducting ClinCAT on others as an evaluator  

• Mentoring of junior staff within your department or pharmacy

Prior to the supervision report scenario the pharmacist and collaborator should confirm the practice recognition level and clinical setting/topic that the situation will allow the pharmacist to show. 

Practice Recognition Level

The Supervision Report Learning Experience is mapped to:

• Domain 4 and 5 of the National Competency Standards Framework for Pharmacists in Australia 2016. Please note that not all the domain 4 and 5 indicators listed in this document may be relevant to this Learning Experience.

• Domain 1, 2, 3 and 4 of the Competence Standards for Pharmacists in Aotearoa New Zealand Pharmacists, 2023. Please note that not all the Domain 1, 2, 3 and 4 behaviours listed in these competence standards may be relevant to this Learning Experience

Please refer to the ANZCAP recognition descriptors article for the further guidance on markers of performance for each ANZCAP recognition level. The pharmacist and collaborator should indicate in the Learning Experience which of the three levels of practice recognition (resident, register, consultant) they are currently practicing at or a candidate for.

Complexity

In some scenarios the same skill or situation may be used for pharmacists aiming for different levels of practice recognition. However, the complexity, knowledge and skills expected to be displayed will vary. 

The pharmacist and collaborator should come to an agreement on the complexity (low, medium or high) of the case in relation to the level of recognition the pharmacist is practicing at.

Collaborator

The collaborator must be familiar with the Supervision Report LX. 

The collaborator must ensure that they have the required expertise and scope of practice to confidently provide the candidate with feedback on the setting/topic being assessed in the supervision report learning experience.

The collaborator should ensure that they have directly observed a significant proportion or key stages of the skill being carried out by the pharmacist. Alternatively, if it is not appropriate for the collaborator to be present, they should have been involved in debrief discussions at key stages before, after and/or during the experience.

Collaborators may come from a variety of health professional backgrounds e.g., pharmacy, medical, surgical. 

Further guidance for collaborators involved in this learning experience can be found here. 

Reflection, Feedback & Goal Setting 

The main aim of the Supervision Report Learning Experience is to promote feedback and reflection of a pharmacist's use of communication, expert knowledge, mentorship and ability to provide feedback in a chosen professional area. 

Skill Evaluation

Within the Supervision Report LX there are key skills (and descriptors) that the pharmacist and collaborator should discuss during the feedback and reflection. Each skill should be evaluated with comments from the discussion and a marker of; Not yet met, meets, exceeds or n/a.

Feedback

The Supervision Report LX encourages use of the Pendleton feedback method to guide reflection. This method encourages self-reflection and proactive discussions for development. 

Development Goals

The pharmacist and collaborator are encouraged to utilize the SMART goal technique to develop any learning or development goals that are identified from the reflection and feedback discussion. 

Forms and Templates 

Evidence of supervision is documented directly into the ANZCAP digital platform as a Collaborative Learning Experience (LX). For further step by step instructions on how to do this please refer to the How to complete a Learning Experience article.

If ANZCAP members wish to use a supervision form from their own organisation, the completed form may be uploaded into the Supporting Evidence section of the LX. (Please note that for the LX to become validated the candidate must still complete all sections marked with an asterisk (*) and the collaborator must document their involvement via the electronic collaborator declaration process).

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