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In this article

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Purpose and scope 

To outline ANZCAP’s ongoing obligations in respect to managing the personal information of ANZCAP staff, members, volunteers and stakeholders. This policy discloses what personal information is held by ANZCAP and how such information is collected, stored, used and disclosed, as well as your rights regarding your personal information.

Policy 

For governance, financial and legal purposes, ANZCAP is required to retain information collected from its Directors, staff, members, volunteers, stakeholders and customers. This information is stored securely in accordance with APP legislation, protected from misuse, loss, interference, unauthorised access, modification or disclosure through the use of current, compliant and secure software systems, membership database clients and financial transaction software and systems.

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ANZCAP only collects information that is required for us to provide our services or to complete legal transactions. Information collected may include name, address, email, telephone numbers, place of practice, AHPRA Ahpra number.

ANZCAP uses your personal information to:

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You may opt-out of receiving this material through the unsubscribe function on each direct communication, amending your communication preferences on your account via the website or by notifying us on anzcap@shpa.org anzcap@adpha.au.

ANZCAP only uses the most recent and up-to-date information you provide to us. Every effort is made to maintain accurate information, with prompts regarding changes to your personal information requested from time to time. For example, members are reminded to update or amend their personal information at the annual membership renewal.  In addition, members can logon to either the SHPA AdPha or ANZCAP website to update or amend their personal information at any time.

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The ANZCAP website and online platform is owned and operated by the SHPAAdvanced Pharmacy Australia (AdPha).  

ANZCAP gathers user information through membership data, optional, voluntary requests to receive electronic information and publications, to participate in forums, to register for conferences and other events and in polls and surveys.  Users may remove themselves from these mailing lists by following the link provided.

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• only collect personal information for lawful purposes and only if the personal information is necessary for one or more of the ANZCAP’s functions or activities 

• only collect personal information from the individual to whom it relates when reasonably possible.  When the ANZCAP collects personal information from a third party, the individual concerned will be notified either at the time of collection or as soon as practicable thereafter 

• state what the personal information will be used for and who will receive the personal information 

• state if the collection is voluntary, and the consequences for individuals if it is not, or only in part, provided 

• provide contact details regarding who to contact about access to and correction of the personal information

• take reasonable steps to ensure that personal information holdings are relevant, accurate, up to date, complete and that the collection does not unreasonably intrude on the personal affairs of individuals 

• retain personal information for no longer than is necessary and then dispose of it lawfully and securely 

• protect personal information from loss, unauthorised access, use, modification or disclosure or other misuse 

• ensure that all reasonable steps are taken to ensure that personal information is not used or disclosed by external service providers without authorisation.

Compliance

Through SHPAAdPha, ANZCAP operates in accordance with the Australian Privacy Principles (APPs) under the national privacy legislation. ANZCAP holds your information securely. Your information is protected from misuse, loss, interference, unauthorised access, modification or disclosure through the use of secure systems.

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Member’s information would only be provided outside Australia in the event of a contract arrangement to provide core SHPA AdPha activities or benefits, for example, to the publisher of the JPPR and dissemination of the e-News. When member’s information is provided to an overseas company, ANZCAP ensures that the recipient of the information is subject to legislation or policies which aim to protect the privacy of the information. 

 The Privacy Policy is available on the ANZCAP’s website and is provided to all contractors. This policy should be read in conjunction with the SHPA’s AdPha’s broader Code of Conduct, the Conflict of Interest policy and the Code of Ethics.

According to the APPs to request access to and correction of information we hold about you. If you find an error, or you think certain information is out-dated or missing, you can notify us and we will amend the records. To request access to or to correct your personal information, please contact the ANZCAP at anzcap@shpa.organzcap@adpha.au.

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Policy Approvals

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